Questions to Ask When Hiring a Wedding Planner

August 20, 2018

I wrote this guest blog piece that was featured on Sask Ever After a couple of weeks ago. Enjoy!

 

 Photo Courtesy of Lisa Catherine Photography 

 

Choosing to hire a wedding planner is a big decision!

 

Your wedding planner is your point person through the entire planning process and on your wedding day. It’s important to hire someone experienced, professional, organized & who makes you feel at ease. You should be able to trust your planner completely and know that they have your best interests at heart.

 

Maybe you follow a certain planner on Instagram, you’ve been referred to someone who did a friend or family members wedding or you’ve just started the search for a planner. However you search for a potential planner, I highly recommend setting up a meeting in person, over the phone or Facetime interview before making the decision to hire them. I always tell my prospective clients to go with their gut. Don’t hire someone that you don’t click with! Your initial conversation should be just that, a conversation. It should be enjoyable, like having coffee with a good friend! A planner should listen to your ideas, wishes and needs but also have plenty of questions for you. A good planner will interview you as a prospective client just as much as you are interviewing them.

 

Make sure you know what questions to ask a prospective planner to ensure you choose someone that is the right fit for you, your partner and your wedding vision. Here are some questions to ask:

 

Are you available for my wedding date?

 

This question should be asked prior to setting up a meeting with a potential planner. If you are flexible with your dates, be sure to ask for their current availability so that you can choose a date that works for everyone.

 

How many weddings have you planned?

 

There are a lot of planners who do it as a hobby & then there are those who eat, sleep & breathe wedding planning! You’ll want to hire someone with a lot of experience. A wedding is a huge investment and you want to make sure that yours is in the hands of a  true professional. More experience means better relationships with vendors, more knowledge of the industry, better recommendations & a more enjoyable planning experience.

 

What size & kind of weddings do you typically work on?

 

Even if you are having a small wedding it’s nice to know that a planner has experience with large scale affairs. It’s also important to know what type of weddings a planner has experience with. If you are planning an outdoor, tent, or other unique venue for your wedding, you want to be sure that your planner has the experience and that your wedding is in the right hands.

 

What services do you offer? (Month/Day of Coordination, Full Service Event Design & Coordination or a la carte planning options)

 

You may know already that you want to partner with a planner for the entire planning process from design to wedding day but perhaps you’re not sure what kind of assistance you need just yet. It’s important to ask what services a planner offers & what those service include. Together, you can then decide the level of maintenance you require & the services or package best suited for you & your partner.

 

For more information on the services Pretty in the Pines Events offers, click here.

 

How many weddings do you work on at the same time?

 

It's important that you feel as though your wedding is top priority for a planner. You also want to ensure that for your wedding you will have their full attention and that they are not pulled away from you for another wedding that day.

 

It is realistic and expected that a professional planner will be working with other couples during the planning process of your wedding. How many they can handle at once depends on their experience as well as the size of their team. Take note of things like whether they work with another planner, have an assistant & have an event day crew.

 

Do you have a preferred Vendor list? Will you work outside this list?

 

Any experienced planner will have a list of preferred vendors that they have a relationship with and would highly recommend. It can be a great resource for you to have access to their recommendations but if you have your heart set on a particular florist, baker, DJ, etc. that they may have not worked with in the past, it’s a good to know their willingness to work with these vendors. A planner should be more than happy to provide recommendations but also be willing to work with vendors that you would like to use for your wedding day.
 

Do you have references & testimonials?

 

Do your own digging and ask for references and testimonials from past wedding clients as well as professional references. A planner should provide these to you willingly and encourage you to reach out to them.

 

To view some of my testimonials from past wedding clients, click here!

 

How will you help keep me organized?

 

A professional planner will likely use some kind of planning software and be able to give you access. I use a program that keeps everything from Design, Budget, Timeline, Guest List, Vendor Contacts, RSVP’s, Wedding Website and more all in one place! It’s a great tool to offer clients and a fabulous way to keep everyone on track and in the know of exactly where things are at throughout the entire planning process.

 

What extras do you offer?

 

Maybe you want extra help setting up guest accommodations, someone to take on those DIY projects or you are looking for someone to handle all the RSVP’s from your guests. It’s always good to ask what extras your planner can offer you. I personally have handled the RSVP process for a number of couples. It’s a great little add on service that takes away so much stress from the couple and frees up their valuable time. It’s also nice to have a third party reach out to guests who are late with their RSVP’s or the guest that replies that they are bringing their children to an adults only affair.

 

If you would like to schedule a consultation, click here! We'd love to meet you!

 

 

Vendors Featured in above photo: 

 

Rentals: Handy Special Events 

Florals: Blossoms Living 

Venue: The Glen at Crossmount 

Paper goods: PaperOcelot Studios


 

 

 

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